Jobs

We are seeking a highly organized and efficient individual to join our team as an administrative assistant. The successful candidate will play a crucial role in supporting the day-to-day administrative functions of the company, follow-up on client requests and company projects, particularly in providing assistance to the accounting and IT departments.

Responsibilities:

Administrative Support:

• Manage and organize every day administrative tasks, including scheduling meetings, answering emails, handling correspondence, talking with clients, and maintaining general staff and office organization.
• Assist in preparing and proofreading documents, emails, reports, and presentations.

Calendar Management:

• Coordinate and manage calendars, scheduling meetings and appointments as needed.
• Ensure timely reminders for important deadlines and events.

Communication Handling:

• Act as a liaison in between the different company departments and clients.
• Answer and screen phone calls, emails, and inquiries, redirecting them to the appropriate personnel.

Document and Information Management:

• Maintain and organize electronic information and physical documents, ensuring correctness and accessibility.
• Assist in document version control and general distribution.

Expense Tracking:

• Assist in tracking and processing expense reports for clients, projects and company members by calculating available hours and maintenance contracts.

Qualifications:

• Excellent organizational and time-management skills.
• Proven experience as an administrative assistant or a strong willingness to commit time and effort to excel in the role.
• Proficient in office productivity software. (Windows, Microsoft Office, Google Workspace, etc.)
• Strong written and verbal communication skills. (English and Greek)
• Ability to handle confidential information with discretion.
• Familiarity with basic IT terminology and concepts is a plus.

Education and Experience:

High school diploma or equivalent; qualifications in office administration or related field is a plus.

Previous experience in a similar role, especially within an IT or technology-focused environment is a plus.

If you are a detail-oriented individual with excellent organizational and communication skills, and you thrive in a fast-paced dynamic environment, we invite you to apply for the administrative assistant position at MM Virtual.